Date:              Thursday, May 6, 2014

Time:              12:00 p.m.

Location:        Public Works Session Room
                       Room 350, City Hall

Present:          Oscar Winslow, President
                        Mary Dennis, 1st Vice President
                        Josh Geller, 2nd Vice President
                        Ann Rosenthal, Secretary
                        Amy Brothers, Civil Director  
                        Matt Schonbrun, Criminal Director


1) Merit & Promotion Process

A sub-committee formed by LACAA met with Leela Kapur on April 17th. The Office is planning to continue with M & P process that begins with an electronic submission of letter for promotion by members. The letter request would go through levels of management up to the Executive Committee (Mike Feuer, Leela Kapur, Jim Clark, and Branch Chiefs).

15 promotions are pretty much set, if there is room in the budget, then perhaps they will award merit steps

Appeal process: Not available in the past few promotional processes, and rejected again.

The Board discussed the criteria that management will consider in the process. We need a better explanation regarding members' use of overtime as a criteria. Members will be able to review comments

Ms. Kapur has provided a draft memo of the M & P criteria to the Committee for review; the Committee is going to ask to review the final criteria before the process begins.

Workload vs. "Full workload" is whether you can keep up with the work given by the supervisor, as opposed to whether your colleagues believe you have a full workload.

Flexibility: Comfortable with doing assignments as given, help others, confidence of supervisors, ability to interact with all audiences.

Performance: Positive attitude, attitude with others, ability to incorporate into workload goals of the office, approach to ethical problems and personal ethics, come to discussion with recommendations with solutions.

Management breaks the Office down into 4 branches. Management understands the need to spread the promotions around the 4 branches. Merit steps if budget allows. The 2.75% salary adjustments do not qualify as "merit steps."

Comments of supervisors will be encouraged to be specific, but because the June 30 deadline, will not be required to be very specific.

It was asked if there could be some weight given to those who have not be given a promotion before. With the limited amount of promotions available, Ms. Kapur is not certain this criteria can be weighted.

Review Boards: Because time is short, there cannot be a peer review process this go-round. She likes the Board being able to ask questions regarding comments by Supervisors as a hybrid-peer review process. A supervisor could have input again at the executive level.

Requesting the Board's input – after this process, ending June 30th, the process starts again in 4 months for next February. Management would prefer a debriefing after the 2nd process, in preparation for the 3rd, keeping the process the same for the next. The Board will discuss this further, and may be fundamentally okay with this idea, but would reserve the right to discuss any problems.

In the event the promotions cannot be finalized by June 30th, the Office has requested any promotions given after July 1 be retroactive to June 30. Waiting for the CAO to respond.

The Board requested that sufficient notice be given to members regarding the process, in the event any members are going on vacation or on leave, so they would be able to participate.

1) Campaign Endorsements

The Bylaws give the Board the power to endorse campaigns, including County seats, like Judges. There was concern about members' feelings regarding endorsing, especially considering past experiences. However, few members have brought their concerns to the Board.

Motion: Schonbrun: To vote to exercise our inherent power to endorse for candidates for judicial office. Second: Winslow
For: Winslow, Geller, Rosenthal, Schonbrun
Against: Dennis, Brothers Motion Passed

Motion: To put this matter on a future agenda to discuss the process by which to exercise that discretion.

The Board will continue to have discussions regarding endorsing particular Judges, and the process.



As you know, our new MOU includes annual reimbursement for MCLE-related expenses. To ensure that you receive complete and timely reimbursement, we encourage you to follow the instructions contained in the MCLE protocol provided by City Attorney Management. You must complete and submit a reimbursement form in order to receive reimbursement.

You can reimburse expenses related to attending MCLE programs that are accepted by the California State Bar, even if the program takes place in another state. Eligible expenses include the cost of the program, travel, and per diems.

Please be judicious when choosing lodging and which food/drink expenses you submit for reimbursement.

The Board is pleased to announce that LACAA has retained the law firm of MASTAGNI, HOLSTEDT, AMICK, MILLER & JOHNSEN as General Counsel.

To sign up for the LACAA newsletter and email updates from Oscar Winslow,
LACAA's President, send a request to lacaapresident@gmail.com.