Minutes

LOS ANGELES CITY ATTORNEYS ASSOCIATION
BOARD MEETING MINUTES

Meeting Date:   June 14, 2007

Board Members Present: Shelley Smith (President), Michael Duran (Vice-President), Jule Bishop (Treasurer), Judith Reel (Secretary), Garcelle Embry (Civil Director), Eugene Hall (Criminal Director)

SEIU Local 721 Representative Present:  Bob Hunt (General Counsel)

I.            Old Business

A.            M.O.U. Negotiations
            Bob Hunt reported that the leaders of the coalition of city unions, that includes SEIU and AFSCME, had its first negotiating session with City management for the new M.O.U.  The Board voted to send a written request to the CAO to commence negotiations with the CAO and City Attorney management for a new M.O.U.

B.            Parking as Reasonable Accommodation under the ADA/FEHA
As reported in previous minutes, there are insufficient parking spaces in City Hall East to accommodate the needs of disabled employees, including employees of our office.  Management raised this issue, and suggested that the union join with management to request a meeting with General Services to see what could be done to accommodate our employees’ needs.   At our mutual request, representatives of the General Services Department met with LACAA representatives and Office management. 
As a result of that meeting, we understand that the City conducted a survey of employees with disabled parking permits and determined that the City dedicated more spaces than needed for vans, which require greater space than ordinary disabled parking spaces.  By converting some of the van spaces to smaller disabled parking spaces, and by taking other measures, the City anticipates increasing the number of disabled parking spaces available to employees in CHE from 63 to 75.
We appreciate the efforts of City Attorney management and City management on this issue.   

II.            New Business                       

            A.            Notification of Transfer Opportunities
            The Board understands that prior to assigning deputies who are in a training class to a particular branch or work assignment, management has routinely notified Criminal Branch deputies of available positions in the Office and invited deputies to apply for reassignment.  We believe that with respect to the most recent training class (scheduled to complete training on June 15), the deputies in the training class received their work assignments, some of which include positions in Special Operations and in the Civil Branch, and that management failed to notify criminal branch deputies of reassignment opportunities.
            The Board believes that management's failure to notify criminal branch deputies of transfer opportunities violates state and city statutes requiring management to meet and confer with the union prior to changing a term or condition of work.  The Board voted to attempt to resolve this issue with management, and failing resolution, to file an Unfair Labor Practices Charge against management.

B.            Access to Criminal Courts Building
            In order to enter the Criminal Court Building (“CCB”), city attorneys, as is the general public, are subject to a security screening.   The screening requires people to place items on a conveyer belt to be x-rayed, and afterwards remove the items from the belt.   Some city attorneys assigned to work at CCB routinely transport heavy boxes filled with files to court, and have to lift the boxes on and off the conveyer belt.
            We understand that employees working at other agencies, e.g, district attorneys and public defenders, who are assigned to work at CCB obtain security clearance from the sheriff’s office and so do not have to undergo security screening when they enter the building.  We also understand that the sheriff’s office charges a fee to perform a background check for each public agency employee who applies for clearance. 
            We raised the issue with City Attorney management of obtaining security clearances for our members who are assigned to work at CCB.  Management understood the need for employees who bring heavy boxes to court to avoid having to lift those boxes each time they enter the courthouse, and are looking into the procedures and cost required to obtain a security clearance.  Depending on the information, we understand that management is amenable to obtaining security clearances for city attorneys who are assigned to CCB and routinely bring heavy boxes to court.  We will keep you informed about this matter.

            C.            Miscellaneous
            The Board unanimously voted to modify our affiliation agreement with SEIU by substituting "Local 721" for "Local 347."   All other terms and conditions of the agreement remain in effect.

 

 


As you know, our new MOU includes annual reimbursement for MCLE-related expenses. To ensure that you receive complete and timely reimbursement, we encourage you to follow the instructions contained in the MCLE protocol provided by City Attorney Management. You must complete and submit a reimbursement form in order to receive reimbursement.

You can reimburse expenses related to attending MCLE programs that are accepted by the California State Bar, even if the program takes place in another state. Eligible expenses include the cost of the program, travel, and per diems.

Please be judicious when choosing lodging and which food/drink expenses you submit for reimbursement.


The Board is pleased to announce that LACAA has retained the law firm of MASTAGNI, HOLSTEDT, AMICK, MILLER & JOHNSEN as General Counsel.